Contract extensions for the following Hard Facilities Management Services Framework Contracts:

 

-       Mechanical Equipment and Plant: Servicing and Responsive Maintenance

-       Lifts: Servicing and Responsive Maintenance

-       Automatic Doors: Inspection and Responsive Maintenance

-       Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance

-       Water Hygiene: Risk Assessment and Monitoring

-       Fire Equipment: Inspection and Supply

-       PE and External Pay Equipment: Inspection and Minor Repair

-       Asbestos Analysis

-       Asbestos Abatement

 

REPORT TO; The Assistant Director, Strategic Resources (CYPS and Property)

 

DECISION DATE: 18th October 2021

 

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

PROPOSED RECOMMENDATION

 

To extend the Hard Facilities Management Services Contracts as per the extension clauses within each of the following individual contracts:

-       Mechanical Equipment and Plant: Servicing and Responsive Maintenance

-       Lifts: Servicing and Responsive Maintenance

-       Automatic Doors: Inspection and Responsive Maintenance

-       Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance

-       Water Hygiene: Risk Assessment and Monitoring

-       Fire Equipment: Inspection and Supply

-       PE and External Pay Equipment: Inspection and Minor Repair

-       Asbestos Analysis

-       Asbestos Abatement

 

BACKGROUND TO SUPPORT THE RECOMMENDATION

 

The Council’s current Hard Facilities Management Services frameworks initial contract period is due to expire at the end of January 2022 for the following services:

-       Mechanical Equipment and Plant: Servicing and Responsive Maintenance

-       Lifts: Servicing and Responsive Maintenance

-       Automatic Doors: Inspection and Responsive Maintenance

-       Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance

-       Water Hygiene: Risk Assessment and Monitoring

-       Fire Equipment: Inspection and Supply

-       PE and External Pay Equipment: Inspection and Minor Repair

-       Asbestos Analysis

-       Asbestos Abatement

A decision has been made to utilise the contract extension clauses within each individual contract for each of these frameworks.  It is proposed that the framework contract extensions will be extended for two years. 

 

LEGAL AND GOVERNANCE COMPLIANCE

 

A Gateway 4 report will be considered in accordance with the Council’s Procurement and Contract Procedure Rules.

 

The contract extensions will be undertaken by the Council’s Procurement and Contract Management and Legal and Democratic Services.

 

This is a key decision.  The proposal to extend the contracts was entered on the forward plan in July 2021.

 

RECOMMENDATION

 

That the contract extensions for the following Hard Facilities Management Services be approved:

-       Mechanical Equipment and Plant: Servicing and Responsive Maintenance

-       Lifts: Servicing and Responsive Maintenance

-       Automatic Doors: Inspection and Responsive Maintenance

-       Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance

-       Water Hygiene: Risk Assessment and Monitoring

-       Fire Equipment: Inspection and Supply

-       PE and External Pay Equipment: Inspection and Minor Repair

-       Asbestos Analysis

-       Asbestos Abatement

 

 

 

Hard Facilities Management Procurement/KE

30th September 2021